Realistic Time Blocking Basics

Feb 7

Time blocking your calendar may be one of the most important lessons for achieving work/life balance and structuring your day. Time blocking greatly reduces interruptions and side-tracking so you are reaching max productivity.

You’ve all heard of that “person” you know, the one who is sooooo organized! They block every second of every day, to the second. I know what you’re thinking… This will NEVER work for me…

And that’s okay. It may not work for you. But guess what, there is a way to set up time blocking so that it does work for you. And I bet - you will be surprised by how much more work you accomplish once you do this.

Every day you need to have a plan of some sort to keep you productive. Without these plans, you are less enthusiastic about work, perhaps even aimlessly wandering, bouncing between projects and taking more time to get a task done because you just don’t feel motivated….or your day just isn’t structured ;)

So how can time blocking work for you?

1 - It’s not a one size fits all (you don’t need to do it how everyone else is doing it).

You have a different business and a different life - so why would the exact same system as someone else work! It can cater to your needs and goals.

2 - Stay on task

Having a guide to follow along with throughout your day will greatly improve your performance on tasks, help you meet your deadlines, keep your priorities in check and provide a solid structure for your day.

3 - Reduce interruptions

Whether it’s kids walking in the room, colleague interruptions, or even your phone notifications or calls etc. Interruptions are MASSIVELY reducing your ability to complete tasks. So put up a calendar of when you’re free/available or set up a system for your team to get in touch with you.

4 - Time your tasks

I know, I know - SUPER annoying to think about doing this - but I also know that it will open your eyes to how much time tasks ACTUALLY take. Don’t forget to think about how much time it may take you vs. how much time it may take someone else (maybe they aren’t as experienced as you) If you track both of your times - get the average. This will be a more realistic time for others and also potential new hires.

5 - Colour code

Colour coding will really help when you need a quick visual snapshot of your day. Colour code in a way that makes sense to you (but don’t go CRAZY and create a rainbow of colours that mean nothing).

The best part is - all these things can be changed if they don’t work or if they require updating! You have the power to create a system that works for you.

Looking for more?!

For an in-depth, detailed, step-by-step guide to learn exactly how to realistically time block your calendar, check out my new course-How to Streamline your Business with Google- HERE Every lesson has an accompanying how-to video to follow along with. It’s low-cost, thorough, and well worth the small investment as it will save you so much admin time and get everything organized so you can increase your focus and reduce your overwhelm.

Course Reviews

Here is what some people had to say about the course-

★ ★ ★ ★ ★

“I would 100% recommend this course! By automating and organizing more, you can spend more time on your business and less time doing administrative work” - Sarah.

★ ★ ★ ★ ★

“This course was so much more than I expected! Even implementing some automation (such as email templates) paid for this course in time-saved! I am amazed by how much better I feel having everything in order and SO organized! I’m not tech-savvy, and this was so easy for me to follow and learn. I can’t thank you enough, Natalie, you’ve drastically improved my business” - Jenna

Need an expert to take a look at your business’s backend systems to increase efficiency and productivity? Book a Client Experience Mapping Sessions: